How to Convert EML File to CSV Format in Quick Steps?
Do you have multiple EML files which you need to convert into CSV format? Are you for quick and right methods that can safely convert your EML files without data loss? If yes, you will find this article helpful. Here, we are going to cover all the possible and tested methods that can help you to convert EML file to CSV format.
Quick AnswerIf you need to export a large number of EML files into CSV format at the same time, use a third-party EML to CSV Converter. Professional software always preserves the headers, folder structure, and attachments. To convert single EML file, you can manually open it in Microsoft Word, save as .docx format, then re-save from Excel as .csv. But the manual approach is ideal for one or two files only.
Understand EML and CSV Formats
EML is a standard format that email clients such as Windows Live Mail, Thunderbird, Apple Mail, eM Client, and more use to store a single email. Each file holds the headers (From, To, Cc, Bcc, Subject, Date), message body, and attachments. One email is equals to one file.
CSV is a plain text tabular format. Rows and Columns are separated by commas. One CSV file can represents thousands of email messages with each row corresponding to one message and columns for sender, subject, date, recipient, and body text.
The practical difference: EML file is useful for handling emails one file at a time. CSV file lets you manage your entire mailbox in one file. You can easily open a CSV file into Microsoft Excel, Google Sheets, or other tools.
When You Actually Need to Convert EML File to CSV Format
- For bulk searching and filtering: Sorting emails through a thousands of individual EML files manually is not easy. A CSV file is searchable and filterable easily.
- CRM or database import: Most CRMs accept the CSV file and not EML for bulk contact or communication history import.
- Migration between the Email Client: Some of the email client applications only accept the CSV file for bulk importing.
- Legal or forensic review: A single CSV file is easy to manage, audit, and reference than a folder of multiple EML files.
Manual Conversion (Convert One EML File to CSV At Once)
- Right-click on your EML file, select the Open with option and choose Microsoft Word.
- Now, click on the File option, select Save As and then Save as .docx.
- Open the saved file in Microsoft Excel.
- Now, go to File, Save As, select the CSV file and click the Save button.
This method works for isolated files. No batch conversion is possible. So converting even 50 EML files using this method takes real time and prone to errors.
Professional EML to CSV Converter: For Bulk Conversion
By using the 4n6 EML Converter, users can easily convert EML file to CSV format. The software allows users to convert multiple EML files in a specified manner without any kind of data loss. It also provides an Advanced Search option to search for a particular email from a large amount of data. It has been developed with a special algorithm that allows users to do multiple tasks within a single time period.
Quick Steps to Export EML File into CSV Format
- Run the software and click on the Open button.
- Select the Choose Folders or Files option and browse your EML files into the software.
- You can preview your EML files before converting them into CSV format.
- Click on the Export button and choose CSV as the file saving format.
- Enter the destination Path and click on the Save button.
After that, wait for a couple of minutes and see the resultant prompted message on the screen.
Therefore, to convert EML file to CSV format is simple and easy. By clicking on the Open folder, users will be able to view the resultant message on the screen.
Key Features of the Tool
- Bulk Conversion: Users can do bulk migration of EML files into the CSV file format. While converting the data in numerous numbers, there will be no data loss.
- Data Consistency: The actual structure of data is maintained throughout the process. And, it will be the same as the one shown in a particular Email Service.
- Folder Hierarchy: While uploading the files on the Software panel, the folder hierarchy has been managed properly and the data will be shown in an organized manner such as Inbox, Archived, Trash, Sent, Important, and others.
- Extraction of Data: The EML Files to CSV Software can be able to retrieve the email meta elements such as downloading attachments, saving email addresses, and also retrieving phone numbers separately.
- Advanced Search Option: By using the option, the users can be able to find a particular email using different intents such as To, Cc, Bcc, Subject, Email header, Filename, and File size.
- Convert Selective Files: If you need to convert selective EML files into CSV format, it is also possible with this software.
- Choose Output Location: While exporting EML files to CSV format, the application allows you to choose the required output location. With this feature, you can easily access and manage the resultant files.
Manual vs Professional Software Comparison
| Features | Manual Method | Bulk Converter |
|---|---|---|
| Convert multiple EML files to CSV at once | No | Yes |
| Convert email attachments | No | Yes |
| Preserves header and metadata | Inconsistent | Reliable |
| Time for converting 1,000+ emails | Days | Minutes |
| Folder structure kept | No | Yes |
Common Errors During the EML to CSV Conversion
- Some special characters are looking wrong or are missing
- Columns are split or not aligned properly
- Some EML files fail to convert into CSV
- Email attachments are missing
- Large batches are slow or stop midway
A Note on the Data Privacy
If you are exporting your sensitive emails like legal, HR, or financial data, firstly it is recommended to check how the software handles your files. Some tools process your EML files directly on the computer while other upload them to a cloud server. For the private and confidential files, you should always use a professional tool that keep your information safe.
Frequently Asked Questions
Can I convert EML files created by any email client this way?
Yes, since the EML file is standard format, files created by Thunderbird, Outlook Express, Windows Live Mail and more can convert easily.
How many EML files will I be able to convert at once?
You can import multiple EML files into CSV file format within a single cycle.
Will I be able to use the software on the Mac OS system?
No, the software currently does not support any versions of Mac OS.
Can I be able to extract attachments?
Yes, you can easily download attachments from the EML data.
Do I need to install any supportive program to export EML files to CSV?
No, there is no need to install any supportive program. You can use 4n6 software to directly save EML as CSV without facing any kind of issues.
Conclusion
Converting EML file to CSV format depends mainly on how many files you want to convert. If you need to convert only one or two EML file, the manual method can work. However, to convert a large number of EML files into CSV format, a professional software is a better option.
A professional tool can also help to preserve the important EML file details like attachments, folder structure, metadata, and more. Choose the method based on the number of EML files you need to convert to CSV.
