How to Transfer AWS WorkMail to Another Account Easily

Planning to transfer AWS WorkMail to another account? You’re not alone. It’s a common move for businesses undergoing mergers, acquisitions and cloud account consolidation. The news is AWS WorkMail does not offer a dedicated feature to move mailboxes from one account to another and also there are multiple configuration, risk and technicalities involved.

In this tutorial, we will walk you through the complete instructions to safely move AWS WorkMail to another account using manual and automated methods. Read on to safely migrate your data with complexities.

Why Move AWS WorkMail to Another Account?

There are several reasons why organizations migrate Amazon WorkMail data to another AWS account.

• Business mergers and acquisitions
• AWS account restructuring
• Department migration
• User account consolidation
• Security and compliance requirements
• Cloud infrastructure upgrades

No matter the reason, making sure complete mailbox migration is important to maintain business continuity.

What Data Can Be Migrated from AWS WorkMail?

It is important for you to understand which mailbox component can be migrated generally before you start the transferring process.

Data Type	Can Be Migrated
Emails	Yes
Attachments	Yes
Contacts	Yes
Calendar Events	Yes
Folders	Yes
Metadata	Yes
Rules & Filters	Partial

Pre-Migration Checklist

• Make sure that you have access to both source and destination accounts
• Backup existing data to prevent any data loss
• Make sure that all users’ mailboxes should already exist in the target Amazon WorkMail account before you begin the migration.
• Check mailbox size of your source account and available storage in destination account
• Notify ends users for expected downtime and temporary access limitation

How to Transfer AWS WorkMail to Another Account

There are generally two methods to move AWS WorkMail emails to another AWS account including:

1. Manual method using IMAP
2. Professional method using expert tool

We will guide you through both methods step by step. Please follow them carefully.

Manual Method to Migrate AWS WorkMail Data to Another Account

AWS WorkMail does not provide a direct account to account transfer option. Therefore, you are required to use an alternate email client and manually export and import mailbox data.

1. First, sign in to the source WorkMail and access the AWS WorkMail console.
2. Next, sign in to the destination AWS account and create a new AWS WorkMail organization.
3. Add & verify the required domain in the new account.
4. Create user accounts and assign appropriate licenses.
5. Setup an email client on your computer
6. Add both source and destination account in the email client
7. Now, move emails from source account to targeted mailbox in destination account using email client.
8. Finally, reconfigure DNS records to point to the new AWS WorkMail organization.

Challenges of Manual AWS WorkMail Migration

• Time consuming for the large mailboxes
• Does not support bulk migration
• Requires higher technical knowledge for authentication settings and IMAP configuration
• Not ideal for migrating calendars and contacts
• There will be possible data loss due to human errors

If you have a single mailbox to migrate, this method is ideal, but if you have hundreds of mailboxes, using the professional tool is more suitable for you.

Professional Method to Transfer Amazon WorkMail Emails to Another Account

4n6 Email Backup Software is the fast and easy approach to move emails from AWS WorkMail to another WorkMail account. This software does not ask you to set up any email client and move mailbox items from source account to destination account one by one. It automatically migrates all or selective data from AWS to the target account without requiring much intervention from the users.

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It’s a time-efficient method that just takes a few easy steps to accomplish this complex job. You can check the complete steps below and determine how this tool works.

Steps to Batch Migrate AWS WorkMail Emails to Another Account

1. Download, install and run the software on your Windows PC.
   
2. Click the Open button and then choose Add Account from drop-down options.
   
3. Enter your source AWS WorkMail email address and password.
   
4. Click Advance Settings and enter IMAP server name and port number.
   
5. The tool will configure all the AWS account folders on the panel.
   
6. Now, click the Export button and choose the IMAP.
   
   
7. Enter credentials for destination AWS WorkMail account
   
8. Finally, click the Save button to begin the migration.
   

The software begins transferring your data and once it is done, you will be notified. This software is clearly the best approach to transfer AWS WorkMail to another account. If you want to know more about this utility, read on.

Why You Should Choose Professional Tool Over Manual Method

• Move AWS WorkMail to another account directly with requiring email client setup
• Migrate multiple mailboxes from AWS WorkMail to another account in one go.
• Preserve folder hierarchy, contacts, attachments, and email headers during migration.
• Automates the process and reduce the manual effort
• Allows you to migrate AWS WorkMail to Google Workspace and other accounts.
• Easy to use and does not require users to have higher technical knowledge
• Supports to transfer selective data from Amazon WorkMail to another AWS account
• Minimize downtime during data migration

Conclusion

In the above content, we have provided you with best methods to transfer AWS WorkMail to another account. You can check the manual method that is ideal for migrating small mailboxes only. However, if you have large mailboxes and want to move Amazon WorkMail emails to another account without data loss or downtime, you must use the professional method. We suggest you review both the methods and use the one that you find most suitable.