How to Export Contacts from Office 365? Using the Best Three Methods

Published On

April 10th, 2023

Reading Time

7 Minutes Reading

Are you looking to export contacts from Office 365 account then you have come to the right blog post. Here you will be provided with three such solutions, with the help of which you will be able to export contacts list from Outlook 365 very quickly. As we all feel that extracting any item from Office 365 mailbox is a challenging task. But we all think wrong, today we will tell you the complete process of completing this task by using two manual solutions and one automatic tool.

Now the first question comes that why all of us should export contacts from Office 365 account and in which format the contacts should be saved. But the thing to think is that when our contacts list is saved on Outlook 365 server and any Office 365 user can access their contacts list then why need to extract contacts from Outlook 365 account? Let us now know the answer to all these questions.

Benefits of Exporting Outlook 365 Contacts

There are many reasons to export contacts from Office 365 accounts, due to which Microsoft 365 users extract their contacts list from their mailbox.

If you save your contact list offline, then you can share it with anyone.
After saving your Office 365 contacts, you can import them into any email client if needed, that too very easily.
If you export contacts list from Outlook 365, you have an alternate backup copy of it saved. You can use it when by chance server crashes or the Office 365 account is not working.
You can manage your Outlook 365 contacts list in Microsoft Excel and even in spreadsheet applications.

After reading about all these benefits, you must have come to know why we need to extract Office 365 Contacts. Now let’s move towards our solution and know which are the methods to extract contacts from Outlook 365 mailbox.

Best Way to Export Contacts from Office 365 Mailbox

Today we have brought three methods to extract Office 365 contacts, with the help of which you will be able to complete this task very easily. The first method will export to csv format using the Office 365 website. In the second method, using the Outlook desktop application, you will export in formats like vcf, text, etc. And in the last method, you will use an automatic tool, in which you can save your contacts in many different formats.

#1: Extract Contacts from Outlook 365 Using office.com

If you want to export contacts from Office 365 in CSV formats only then you can use this method. We have mentioned below the complete process of this method with screenshots.

Go to office.com and click the Apps options.
Now, click the People tab as per shown in the screenshots.
After that, again enter Office 365 login detail and click the Next button.
Now, you can see all the Office 365 contacts and then click the Managed Contacts >> Export Contacts option.
Finally, click the Export button to start the extraction process.
You can see all the exported contacts in Microsoft Excel because this file has been saved in CSV format.

#2: Export Office 365 Contacts Using Outlook Applications

In this method, you’ll use the Outlook desktop application to export contacts from Office 365. If your contact list is not very big then you can use this method because in this we will save contacts one by one. This method is divided into two phases in which the first phase talks about configuring the Office 365 account and the second phase discusses the steps on how to export contacts.

Phase 1: Configure O365 Account into Outlook Application

Every user may have different versions of the Outlook application and if we say 2013 configuration process, then users with versions 2019, 2016, 2021, etc. will not be able to configure the account. Therefore, after a lot of research, we have mentioned below the link to an alternate article, visiting which the user of every Outlook version can know the process of configuring their Office 365 account in the Outlook application.

Link: Connect Office 365 Account to Outlook Application

Phase 2: Quick Steps-by-Step Guide for this Extraction

Firstly, open the MS Outlook Application and then click the People Tab
Now, you can see all the Office 365 contacts on the Outlook Applications
Select the Contacts which you want to export and then click the File button
Thereafter, select the Save As option for continuing the process
Now, enter the contact file name and then select the format in which you want to save your contacts, and then click the Save button

#3: Export Contacts from Office 365 Using Automatic Tool

The best and most advanced method to extract Outlook 365 contacts is to use automatic tools as experts also recommend and the name of the software you should use is 4n6 Office 365 Backup Tool. With the help of this application, you can easily export your contacts list in many document file formats, and email file formats and can also import directly into email clients. Using this software is a very easy task that even a non-technical user can use very easily. Let us now know the quick steps of this software

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Quick Steps for Extracting Office 365 Contacts

Download the Software and then install & run the application on the Windows OS
Click the Open button and then select the Add Account option for connecting the Office 365 account
Now, enter the Office 365 login details and IMAP Server details and click the Add button
Now, you can preview your Office 365 mailbox data on the software panel
After that, click the Export button and select any options as per your need
Select the Contacts folder on the left side of the software panel
Finally, choose the desired location for the resultant file and then click the Save button

Export Specific Data from Contacts Folder of Office 365 Account

If you also want to extract specific data from your Office 365 contact folder like phone number, email address, etc., then you can export it with the help of this software. In this software, you also get an advanced search option, with the help of which you can search you’re according to specific data and export it as well. This application is also available in the demo version, in which you can export 10 contacts of your Office 365 in any format.

Frequently Asked Questions

Q. How do I export and Import contacts from Outlook 365?

Ans. Importing/Exporting Contacts List in Office 365 is a very easy task. Whose steps are mentioned below:

Go to office.com and click the Apps options.
Now, click on the People tab from the entire list.
After that, again enter Office 365 login detail and click the Next button.
Now, you can see all the Office 365 contacts and then click Managed Contacts & select any Import / Export option as per your need.

Q. Where are contacts stored in Office 365?

Ans. View contacts lists in Office 365 account:

In Office 365, Click the Apps option in the left panel of the screen.
After that, click the People Tab from all the options.
Now you can see all your contacts list on the Office 365 screen

Q. What happens when you export contacts from Office 365?

Ans. When you extract contacts from Outlook 365, a backup copy of the contact list is created on your computer. You can share it with anyone, then import it into any email client when needed.

Conclusion

In this article, you learned how to export contacts from Office 365 account. In this article, we have told about three methods, out of which you can use any one method. If you use the first method then you will get only csv file as the resultant file. If you use the second method, then you can export only one contact at a time, and it is also a bit technical process, in which non-technical users may have some problems. The last method is expert recommended method you can use this method without any problem and you can also export specific data from your Office 365 mailbox.

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