How to Convert Fastmail Emails to PDF (Manual & Bulk)
Inboxes can get overwhelming quickly & between tax season invoices, and critical communications, keeping everything trapped in the cloud is not always the safest bet.
Fastmail is very fast and also privacy focused. However, it does not have a dedicated, one click “Export to PDF” button. And if you want to convert Fastmail emails to clean, and searchable PDF files for archival purposes, you are not stuck.
In this blog, we will break down exactly how to convert Fastmail emails to PDF easily & securely. We will teach you how to save individual messages or batch convert complete folders without losing important data.
Why Convert Fastmail Email to PDF?
It is recommended for you to understand why PDF files are the best choice to keep the Fastmail emails before you jump directly into the process.
- PDF enables offline access to important Fastmail messages anytime without internet connection or web browser.
- PDF is a universally accessible format that can be opened on almost any device.
- Helps you recover your emails immediately if your emails have been accidentally deleted or mailboxes have been corrupted.
- Lets you print emails easily for meetings, recordkeeping, or offline review.
- PDF has a fixed layout, hence your content visibility will remain the same regardless of the device
- Simplify email sharing with colleagues, clients, legal teams in a professional format.
Method 1: Save Individual Fastmail Emails to PDF (Free & Fast)
You don’t need to use any alternative software if you only have a few emails to convert. You can use a web browser built in print option to generate PDFs. Please follow the steps below:
- Log into your Fastmail account using web browser
- Open the specific email you want to save in PDF.
- Now, go to the top-right corner of the message pane.
- Click the More button / three dots icon and select “Print”.
- Now the system print dialog will pop up.
- Look for the Destination or Printer dropdown.
- Change it from your local physical printer to “Save as PDF”.
- Expand the “More Settings” option.
- Make sure Headers and footers are turned on.
- Finally, name your file, choose your local folder destination and click Save.
Method 2 – Professional Software to Convert Fastmail Emails to PDF
ForensikSoft email backup software is the fastest way to export Fastmail to PDF files. This tool is unlike the printer method that can only export individual messages to PDF. It allows you to export emails from multiple Fastmail mailboxes to PDF at the same time without losing any attachments or other info. It is easy to use and useful for beginners.
This tool is time efficient and takes just a few simple steps to convert Fastmail messages to PDF files. You can download the tool for free using the given buttons and then refer to the steps below to understand how this tool works.
Steps to Batch Export Fastmail to PDF Files
- Download, install and start the Fastmail to PDF converter on Windows PC.
- Click the Open button and choose the Add Account.
- Enter Fastmail credentials and then select Advance Settings.
- Enter IMAP server name and port number for Fastmail and click Add.
- The application will analyze and configure all Fastmail folders on the left panel.
- Now, click the Export button and select PDF from the drop-down menu.
- Click browse and select the destination folder for saving the PDF files.
- Finally, click the Save.
The software immediately starts exporting your Fastmail emails to PDF. It will only take a few minutes and once the process is completed you will be notified. This software method is faster and efficient as compared to the manual method. If you prefer to learn more about this Fastmail to PDF converter, you can keep reading on.
Why You Should Choose a Professional Tool over Manual Method
- Convert multiple Fastmail emails to PDF in a single operation.
- Allows you to convert Fastmail emails to PDF files from a specific time frame, and date.
- Saves all Fastmail attachments into a separate folder during PDF export.
- Export Fastmail to PDF with all email fields like To, Cc, Bcc, subject etc.
- Preserve email structure, attachments, and headers during conversion.
- Supports to convert multiple Fastmail emails into an individual PDF file.
- Does not require you to open each email individually to convert to PDF.
- Recommended for business handling large data and require bulk conversion solution.
- Easy to use and beneficial for both beginners and experts.
- Lets you backup Fastmail emails before conversion for data safety and security.
- Compatible with all latest versions of Windows operating system including 11 and 10.
Best Practices Before Converting Fastmail Emails to PDF Document
- Keep a backup of important Fastmail emails before conversion.
- Make sure of the correct email address, password and server details.
- Delete unimportant emails to reduce conversion time.
- Check in advance to be sure that your system has sufficient storage space.
In Conclusion
PDF is the one of the best and widely used formats for archiving important email data. It is easy to maintain and can keep your crucial Fastmail business communication for long term archival. In the content above, we have provided you with top 2 methods to convert Fastmail emails to PDF. You can use the built in browser print to PDF option that is very time consuming for large emails. Alternatively, you can go with the professional software that is easy to use and recommended for bulk conversion.
You can download the tool from the button above and use it for free with the trial version. If you have any questions about the software or need any assistance with the purchase plans, you can contact us anytime.
