How to Compress Outlook MSG File Size?

Note: Get here the step-by-step method to compress Outlook MSG file quickly.

If you use the Outlook app, you’ve probably noticed how quickly Outlook MSG files can pile up and take up valuable space. Each email saved especially with attachments can be megabytes. Over time, these large MSG files on your system can slow it down and make it difficult to share.

The Good News? You can compress Outlook MSG file size to save space and make them easier to share. In this informative blog, we will explain why compressing MSG file is important, the best methods to compress Outlook MSG files, and answer some common questions about Outlook MSG file compression.

So, if you are one of them who needs to compress a large MSG file, keep reading the blog and get this task completed using a reliable and effective method.

Why Reduce MSG File Size?

Here are the most common reasons why compressing Outlook MSG file makes sense:

• Save Valuable Space: MSG files can become too large when they include attachments. Compressing MSG files can save valuable space.
• Faster Email Sharing: If MSG files are smaller, they can be easily sent via email or cloud services.
• Easier Backup and Storage: When you compress Outlook MSG file size, they will take up much less space on your computer or external hard drive.
• Better File Management: Compressing MSG file size helps in better file management.

How to Compress Outlook MSG File?

There are many ways that can help you compress Outlook MSG file size. Below, we will explain some popular methods that help you make this task effortless.

Method 1: Use the Built-in ZIP Compression (Windows)

• Select one or more Outlook MSG file you need to compress.
• Right-click on the MSG file, choose Send to option and select Compressed (zipper) folder.
• A new zip file will appear in same folder.

Result: Your Outlook MSG files are compressed now into a single and smaller zip file.

Method 2: Use File Compression Software

If you need more advanced solution, then try the tools such as WinRAR, 7-Zip, or PeaZip.

Step-by-Step

• Install any of the tool, right click on the MSG file, choose add to archive or compress.
• Choose the Compression lever such as normal, high, or ultra.
• Save your archive file.

Tip: Ultra or Maximum compression option will give you the smallest file size. But it may take longer to process.

Method 3: Remove Attachments Before Compressing MSG File

As we all know, attachments are larger in size so they make the MSG file size large. You can save the attachments before compressing the Outlook MSG file.

Step-by-Step

• Open the Outlook MSG file.
• Save attachments to folder on your computer.
• Now, delete attachment from your MSG file.
• Save the MSG file as .msg file again.
• Now, compress the file using 1 or 2 method.

These three methods are good for compressing MSG files. They are recommended if you only want to compress a few files. But if you have so many files, it is recommended to use any solution that supports compressing multiple MSG files at once.

Guess what? There is a solution that offers several advanced features to compress Outlook MSG files. It’s a complete solution so ghat you don’t have to go anywhere else.

Want to know about the method? Read further.

Best and All-in-One Method to Compress Outlook MSG File

4n6 Email Compressor is the most reliable, fast, and efficient application to compress MSG file size. This software is developed in such a way that it can easily compress the size of multiple MSG files at once. It offers many ways to compress Outlook MSG files. Furthermore, this software has a very simple and intuitive interface. You can easily download and use this software on your Windows computer and reduce the size of your Outlook MSG files without facing any kind of issues.

Step-by-Step Guide

• After downloading this software, install it properly on your system, run it and click the Open button.
• You can see a drop-down list appears, please choose Outlook MSG files from the given list.
• Now, click the Choose Files or Choose Folders option to browse your MSG files or folders into the software panel.
• This program will load all the selected Outlook MSG files on the left panel. Click on the uploaded files and preview them before compressing them.
• Now, click on the Actions button and choose the Compress Emails option.
• Check the uploaded files you want to compress and choose the compression method like remove attachments, compress inline images or so on.
• Choose the output location where you want to save the compressed file and click the Save button.

The application starts compressing the size of the Outlook MSG file. The compression process will only take a few moments. Once the process is finished, you will get the full message.

Key Benefits of the Tool

• You can compress Outlook MSG files by removing attachments.
• Allows you to compress inline images embedded in Outlook MSG files.
• Comes up with the very simple graphical user interface for the ease.
• You can download and operate this program on any version of Windows.
• While compressing Outlook MSG file size, the tool maintains content.
• There are no file size limitations imposed on this powerful program.

Frequently Asked Questions (FAQs)

Q: Is it possible to compress Outlook MSG file size without losing and altering important data?

The recommended 4n6 software ensures accurate and 100% secure compression. It compresses MSG files without losing content and altering formatting.

Q: How much space can I save by reducing size of Outlook MSG file?

It totally depends on how many files and what method you are using to reduce Outlook MSG file size.

Q: Is it safe to compress Outlook MSG file size?

Yes, if you are using the trusted software, it is completely safe to reduce the MSG file size.

Conclusion

In the above blog, we covered the topic of how to compress Outlook MSG file size. Here, we have explained everything about this topic. We have provided the best way to compress MSG files without losing important content and formatting.

Pro Tip: It is recommended that you download for free and test the recommended 4n6 software first. Freeware is added to test the full functioning and features without investing anything. If you feel that the app works well for you, then you can purchase the licensed version.

Thanks for reading.

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