How to Check Top Senders in Outlook File?

Hey, are you curious about who sends the most emails in Outlook? Looking for a simple and robust way to find the details of top senders? If yes, then keep reading this informative article. In this blog, we’ll talk about why and how to check top senders in Outlook.

Why Would Anyone Want to Check Top Email Sender in Outlook?

Firstly, let’s explore who checking top senders in Outlook is useful:

• Organizing and Prioritizing Emails: Users want to identify top senders to help prioritize important emails or sort through the large volume of email messages.
• Identifying Spam or Unwanted Emails: Checking the top senders in Outlook can help you in recognizing patterns of spam or unwanted emails so that you can easily filter or block them.
• Monitor the Communication: In a business, knowing top senders can help to track the progress, communication frequency and more associated with any specific person or department.
• Investigating the Communication Issue: In cases where there are issues like missing email or poor communication, monitoring top senders can help you pinpoint where communication breakdowns are occurring.

Like these, there could be other reasons why someone wants to check the top senders in Outlook account. What is your reason? If you have any of the above reasons or you have any other, your concern will surely be solved in this blog.

How to Check Top Senders in Outlook?

Checking top email senders in Outlook can be done using manual or professional third-party app. Below, we are going to explain both methods properly along with the step-by-step procedure. Firstly, read both methods and then select to check top senders in Outlook.

Method 1: Manually Track Top Senders Using Outlook App

Outlook desktop application offers some advanced features for managing and organizing your email messages. But it does not provide the direct find top senders feature but you can use the sorting and searching tools to find out this information. For this, you have to follow all the given steps properly.

• Step 1: Use the Search Option to Find Emails from Specific Senders

1. Open your Outlook application and go to your Inbox or any other folder.
2. In Search Bar, type the from: followed by the name or email id of the person whose email you need to check.
3. Click the Enter button and all the emails from that sender will be displayed on your screen.

• Step 2: Sort by Sender

1. You can sort your inbox by sender by clicking the From column in message list.
2. It will group all email messages from the same sender together and allows you to see who is sending the most emails.

• Step 3: Use Categorize or Flagging Tools

You can use the Categorize feature or flagging tools to get the track of most frequent sender for the easy access in future.

Method 2: Check Top Senders Using Professional Third-Party App

If you are looking for the quick and automated method to check top senders in Outlook, then it is suggested that you use professional third-party software. One such program that we have recently developed is the 4n6 PST Reporter Tool. This app has the ability to check Outlook’s full email usage. It helps in several ways to get complete and detailed information about your Outlook account.

Simple Steps to Track Top Senders in Outlook

• Step 1: Firstly, download the software on your Windows computer. (This freeware edition will help you analyze data from the last 7 days. You can remove these limitations by upgrading to licensed version.)
  
• Step 2: Once the app is downloaded, install it on your computer properly, run it, and click Open to proceed.
  
• Step 3: Here, choose Outlook (PST or OST) files and click the Choose files option to load your files into the software panel.
  
• Step 4: Once the files are loaded into the software panel, it will immediately create a comprehensive report of your Outlook files. Now, you can check the top senders by choosing the option in the Top Senders charts.
  

That’s it. This is how you can easily check top senders in Outlook account.

Key Benefits of Using 4n6 Software

• This application has a very simple interface for the ease of users.
• With this app, it is possible to check top senders in Outlook in 4 easy clicks.
• There is no need for Outlook app installation to track top senders.
• You can operate this application on any version of Microsoft Windows OS.
• With this software, it is also possible to check to recipients in Outlook.
• You can save generated top senders report in PDF or HTML file format.
• This software will also help you to check the total number of emails in Outlook.
• It provides the detailed report of your Outlook including sent, received, drafts, and more.

Frequently Asked Questions

Q: How to check top senders in Outlook.com?

A: To check the best email senders in Outlook for Web (Outlook.com), you need to take the help of the 4n6 Email Analysis Tool. This app will help you generate a comprehensive report of your Outlook.com account for further analysis. For that, you just need to follow the simple steps below.

• Step 1: Download, install, and run the application on your computer.
• Step 2: Click the Open tab and select Add Account option from list.
• Step 3: Enter the correct login details of your Outlook.com email account.
• Step 4: Once you click add, the app starts analyzing and loading data from your Outlook.com account.
• Step 5: This application will generate a detailed report of Outlook.com account. Here, you can easily check top senders in Outlook.com.

Q2: Are there any keyboard shortcuts that help me to manually find the top senders in Outlook faster?

No there is no direct keyboard shortcut to find top senders manually. For this, you have to use a automated solution.

Q3: Is it possible to check top recipients’ detail in Outlook?

A: Yes, the suggested 4n6 software will help you check the top recipients in Outlook not just the top senders.

Q4: What are the tips for managing top senders?

Once you have identified the top senders in Outlook or any other account, consider the following steps:

• Create Rules: Setup rules in your Outlook account to automatically sort email messages from certain senders into folder, flag them, etc. This will help you to reduce inbox clutter.
• Unsubscribe: If you are receiving so many promotional or irrelevant mails, consider unsubscribing them using Outlook’s Focused Inbox in order to prioritize the important emails.
• Set Up Notifications: For the important contacts or work-related senders, you can setup the notifications or alter in your Outlook account so that you don’t miss crucial emails.
• Block Unwanted Senders: if you are receiving a large number of spam or irrelevant emails from any specific sender in Outlook, blog them.

Conclusion

Knowing the best senders in Outlook is the excellent way to take control of your inbox and improve all email management. While Outlook doesn’t provide a direct option to check top senders, using the search, sorting, and organization tools you can manually identify top senders in Outlook. Or if you don’t want to put in a lot of effort, then it is suggested to use professional software.