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How to Export Gmail Mailbox to PST ?

Written By
Nick Rogers
Published On
December 26th, 2023
Reading Time
6 Minutes Reading

Do you want to export Gmail mailbox to PST? Are you looking for ways that involve using Outlook for creating PST from Gmail emails? If so, keep reading. Here, we will basically guide you to get multiple ways to export Gmail emails to PST with or without Outlook. Let’s start then.

Exporting mail from Gmail to PST is basically necessary if you want to switch to Outlook. Microsoft Outlook is the best email application for personal and corporate use. Basically, it supports PST file format to save and store emails, attachments, contacts and other information of a user profile.

Exporting emails from Gmail to PST may be a result of the user’s needs and circumstances; however, it has great benefits. We have listed some of the great benefits of data transfer that you can review, if necessary.

Benefits of Exporting Gmail to PST

  • Creating a PST file is valuable if you want to have a local backup of Gmail data. In the event of accidental deletion or any other disaster, you will have the option to restore your important emails.
  • PST files can be accessed offline through MS Outlook. Exporting Gmail to PST enables you to access your data even when you are not connected to the Internet.
  • For those who don’t want to rely solely on cloud services for email storage, exporting to PST provides a local storage option.

How to Export Gmail Mailbox to PST ?

There are two basic ways to export mail from Gmail to PST. You can do this either by setting up Outlook or without any account configuration. We have listed both methods in detail below, review and choose them based on your need.

Method 1: Export Gmail to PST with Outlook

  • First, you need to enable IMAP settings in your Gmail account before proceeding.
  • Now, download and set up Outlook if you haven’t already.
  • Now, open Outlook and go to File and Add Account.
  • Enter your Gmail address, then click Connect.
  • When a new window appears, add your Gmail account
  • Now, click Next and provide your Gmail password.
  • Read the statement, then click Allow, then Done.
  • Finally, restart

You will be able to see your Gmail folders in the left pane. Now it’s time to export Gmail emails to a PST file. Please follow the following steps.

  • Open Outlook, go to File >> Open and Export >> Import/Export.
  • Select Export to File, and then click Next.
  • Choose Outlook Data File (.pst) and click Next.
  • Now, select the Gmail folders you want to export to PST and click Next.
  • Select location and name your PST file, then click Finish.

Method 2: Transfer Gmail to PST without Outlook

If you don’t want to use Outlook to export Gmail mailbox to PST, consider using Gmail backup software. This application is completely standalone and does not require additional email application configuration. This software is all-in-one and can transfer all mailbox or specific mailbox from Gmail to PST files.

It can export emails from Inbox, Outbox, Drafts and other personal folders directly to PST with all attachments. We have listed all the steps to use this software, please check it to understand the working of the tool.

Steps to Transfer Gmail Emails to PST Files

  • Download, install and run the software on your computer.
    download tool to export gmail mailbox to pst
  • Now, click on Open and then Add Account.
    click open and add account
  • Enter your Gmail email address and password, then click the Add.
    enter gmail credentials
  • All your Gmail folders will be uploaded to the right pane of the tool.
    loaded gmail folders
  • Now, click the Export button and select PST.
    select pst saving option
  • Click the Browse button and select destination for the output files. Finally click the Save.
    export gmail to pst

So, this is how the tool works. You can export Gmail mailbox to PST with this level of ease using professional software. If you want to know more about Gmail to PST converter, please continue reading.

Primary Benefits of Using Professional Software

  • Completely Standalone: This app is completely standalone and does not require you to download and set up the email app. It can export Gmail to PST without Outlook and any configuration.
  • Create One PST File: This software also allows you to create one PST file for each Gmail folder. If you want to create some files for your total Gmail data, you can enable the option in the tool.
  • Export Selective Mailboxes: Allows you to move all folders or selective folders. If you don’t want to export full Gmail mailboxes, you can deselect them before performing the export.
  • Export Complete Data: This software is fully automated and exports the overall data without leaving anything behind. It allows you to export Gmail mailbox to PST with all attachments and other metadata.
  • Save Output to Preferred Location: This Gmail to PST converter allows you to save the output Gmail PST files to the desired destination. You can choose a location that is easy to access and safe.

Frequently Asked Questions

Ques 1: I need to export my Gmail emails to PST with header information. Does the software work for me?

Ans: Yes, the software supports the same. When you choose PST as the file saving, this app will allow you to enable the “including email header” option. By enabling them, you can export Gmail emails to PST with header information.

Ques 2: Can I check the preview of my Gmail messages before converting them?

Ans: Yes, this software provides a detailed preview of your Gmail messages, attachments, email headers, hex view, and more.

Ques 3: Does the application allow me to export selected Gmail mailboxes to PST format?

Ans: Yes, with this software, you can choose the selected Gmail folders you need to export.

Ques 4: To export Gmail mailbox to PST, is it necessary for me to install the Outlook application?

Ans: No, this software is standalone. There is no need for a supportive app to export Gmail emails to PST format.

The Conclusion

We have provided you the solution to export Gmail mailbox to PST. You can achieve the task either using Outlook and even without using Outlook account. When you export Gmail to PST without Outlook, you may need to go through many settings and long process. If you choose to use professional software, everything will be easy.