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How to Migrate Emails from Office 365 to Gmail Account? Complete Solution

Written By
Nick Rogers
Published On
April 10th, 2023
Reading Time
7 Minutes Reading

Would you like to know how to migrate emails from Office 365 to Gmail accounts? If your answer is yes, then you will find this post beneficial as we are going to describe the step-by-step process using two great methods.

Recently, while working on Office 365 to Gmail migration questions, we’ve seen users who want to migrate their Office 365 email to Gmail. There are many users who have to accomplish this task for various personal and professional reasons. Additionally, the motivation to perform this task varies from user to user. As a result, we are going to give you the best two complete and robust solutions that can help any user in a way that is absolutely perfect. Before that, let us read a user query to understand the requirements of different users.

migrate emails from Office 365 to Gmail

This is a question that was asked by one of our users. Only after reading this, we came to know that more users may have faced these types of problems with this query, so today we have come up with this article. Therefore, let’s move on to the solution right away.

Why Do Users Import Office 365 Emails to Gmail Accounts?

  • Office 365 mailboxes were built with business users in mind. Meanwhile, Gmail is suitable for residential users. To access corporate email outside the company, some business users prefer to migrate emails from Office 365 to Gmail.
  • A premium and subscription-based email service offered by Office 365. While Gmail comes with 15GB of cloud storage and is completely free, there are other benefits to transferring from Office 365 to Gmail.
  • Gmail offers a user-friendly design, but Outlook 365 includes many more technically sophisticated capabilities. Therefore, in order to use it, people need technical skills. As a result, people may prefer to use their Gmail accounts to view Office 365 emails.

Best Way to Office 365 to Gmail Migration

Although many solutions will be found in the market they will claim that they are able to migrate emails from Office 365 to Gmail. But many of those solutions are also such that your data can be lost and can also be corrupted. Therefore, if you are thinking of doing the migration process, then you should think about it well before selecting any solution.

Therefore, after a thorough full of investigation, we have come up with two such solutions, with the help of which you will be able to do the Office 365 to Gmail migration process very easily. If you are a technical user and do not want to spend money then there is a manual solution for you. And if you are a non-technical user, then automatic software has been recommended for you, with the help of this you will migrate emails from Office 365 to Gmail very quickly without losing time.

#1: Transfer Office 365 Mailbox to Gmail Using Manual Solution

  1. Firstly, launch the Gmail account on your browser and then press the Gear icon
    click gear icon
  2. After that, hit the See All Settings option as per shown in the Screenshots
    see all settings
  3. Now, you can view your Gmail settings, then click the Account and Import Option
    account and import
  4. Thereafter, click the Import Mails and Contacts option to migrate emails from Office 365 to Gmail
    import mail and contacts
  5. After that, enter the Office 365 Email ID and then tap the Continue button
  6. Now, enter the POP3 settings & then tap the Port Number Edit option
    port edit
  7. Select 995 as the port number and check the Use SSL to continue the process
    select port number
  8. Now your details have been entered, click the continue button to start the process
  9. Finally, click the Start Import button to transfer Office 365 emails to Gmail
    start import
  10. The process will be completed then a pop message will automatically open on your screen
    popup message

Drawbacks of the Manual Approach

  • Finally, it states that the process of transferring Office 365 email to Gmail may take up to 2-3 days. The size of the data will determine that.
  • This is a protracted and time-consuming process. even demands an understanding of technical and POP settings.
  • When employing this manual technique, data consistency and real folder structure may be affected.
  • Only the inbox folder from Microsoft Office 365 Mailbox may be transferred manually to Gmail. Additional folders cannot be moved!
  • During job completion, a small error might result in the loss of important data.

#2: Migrate Emails from Office 365 to Gmail Using Automatic Software

There is just one option available, and it is called the 4n6 Office 365 Backup Tool. This is the most effective, trustworthy, and speedy method to migrate emails from Office 365 to Gmail in bulk. With the help of this tool, it is possible to transfer multiple Office 365 mailboxes at once into Gmail without encountering any difficulties. Additionally, when utilizing it, importing emails together with their attachments is a simple process.

The best thing about this solution is its simple user interface. Users with both technical and non-technical backgrounds may utilize this solution without encountering any difficulties. In addition, all you have to do is follow the easy instructions that are outlined below.

Download Now Purchase Now

Note: Before starting the software, you need to enable two settings in your Gmail account. Whose process we have mentioned below:

Enable IMAP Settings
enable imap settings

Create App Password in Gmail Account

Step-by-Step Process for Office 365 to Gmail Migration

  1. Download this Office 365 to Gmail Migration tool and then install & run it on your Windows platform
  2. After that, click the Open button and then a drop-down menu will appear, choose Add Account option
    add account button
  3. At this point, input the login information for Microsoft 365, and then click the Add button
    login detail
  4. This software will load your Microsoft 365 mailboxes onto the left side of the user interface. Now, make sure the necessary folders are checked and go over the thorough preview
  5. Now, click the Export button and then choose Gmail as file saving
    select gmail
  6. Enter the login details of your Gmail account and then click the Save button to begin the process
    email details
  7. You can notice that the software has begun importing emails from Office 365 to your Gmail account at this point. This operation won’t take more than a few seconds to make. Therefore, we request that you kindly wait for some time. Once you get the completion message, log in to your Gmail account and check the resultant output.
    open gmail

Key Features of O365 to Gmail Migrator Software

  • With the help of this program, migrating multiple mailboxes from Office 365 to Gmail at the same time is quick and simple.
  • The software successfully supports transferring Office 365 emails to Gmail along with attachments.
  • Using this app, one can easily migrate emails from Office 365 to Gmail including all the header information.
  • The app delivers a comprehensive preview of your Office 365 emails, including their headers, attachments, and other metadata. This program is ideal for in-depth investigation.
  • It is the most reliable program for importing emails from Microsoft into a Gmail account without any problems occurring. Additionally, selective migration is made easier with the aid of this program. You will have the option to select the needed mailboxes whose contents you will be moving into your Gmail account.


In this article, we show the best two methods on how to migrate emails from Office 365 to Gmail accounts. By using these methods, this task can be accomplished without any difficulty. Also, these methods are absolutely risk-free. You can select any one method from these two methods, if you want to know the opinion of experts that which methods they recommend, their answer is automatic software. Because using this method, you will transfer Office 365 emails to Gmail without wasting any time.