How to Free Up Office 365 Email Storage Safely?
Running out of Office 365 email storage is a very common issue faced by users. Most of the people think the only and easy option to get rid of this is deleting emails, but that’s not always the right choice. Especially when your email messages are related to work and are very important to you.
In this informative guide, we will explain how to free up Office 365 email storage without deleting using the best and reliable methods.
Real Reasons Why Office 365 Email Storage Fills Up
Office 365 mailboxes usually fill due to the following reasons:
- Email messages with large attachments
- Same files sent many times
- Old emails that are rarely opened but stored in your mailbox
- Sent emails taking too much space
The main problem is not emails but the size of emails and attachments.
Think Smart: Compress Office 365 Email Size Instead Deleting
Deleting emails can cause important data loss. A better idea is to reduce size of Office 365 emails instead of deleting them. This approach is useful for:
- Business users
- Legal teams
- IT admins
- Anyone who keeps emails for records
Method 1: Clean Up Your Sent Items Folder
Most people forget the sent items folder and it often contains large attachments.
Simple Steps:
- Open sent items
- Sort email messages by size
- Remove all the emails with unnecessary attachments
This procedure instantly frees up some storage space in your Office 365 account.
Method 2: Save Attachments Outside Office 365 Mailbox
Attachments take the lot of space.
You can:
- Download your attachments from Office 365 emails to your system
- Upload them to your OneDrive or SharePoint
- Keep email messages without attachments
Issues: Doing this for a large number of email messages will take a lot of time.
Method 3: Stop Sending Attachments Going Forward
In order to avoid the future storage problems:
- Share your files using OneDrive links
- Avoid attaching the same file again and again
This method helps control mailbox growth but does not reduce existing data.
Method 4: Use Email Compression Instead of Manual Cleanup
This is where compressing email messages becomes useful.
Email compression means:
- Reducing email size
- Compressing attachments
- Keeping the email content readable
- Keeping all the data original and safe
Best Solution: Free Up Office 365 Email Storage Using 4n6 Software
The 4n6 Email Compressor Software is designed for those users who need to reduce Office 365 mailbox size without deleting or losing their data.
With this software, it is possible to compress Office 365 emails without facing any kind of issues. The software comes with a freeware edition for users so they can test it before purchasing.
What Makes 4n6 Office 365 Compressor Tool Different?
- Compress Office 365 emails and attachments safely
- Keeps the original structure, email formatting, and headers
- Allow users to compress Office 365 emails in bulk to save time
- Provides an option to remove attachments and save them separately
- No file size limitations to reduce size of Office 365 emails
- Supports all the versions of Windows Operating system
- No technical expertise requires to reduce size of Office 365 mailbox
How to Reduce Size of Office 365 Emails using 4n6 Software?
- After downloading the tool, install, run, and click the Open button.
- When you click Open, you will see a drop-down list, choose Email Accounts.
- Now, click the Add Account option and enter the login details of Office 365 account. Next, click the Add button.
- This software will start analyzing and loading your Office 365 mailboxes data on the left panel.
- You can click the loaded mailboxes and preview your Office 365 emails before compression.
- Now, click the Compress and Save button and choose saving option.
- Choose the compression option and click the Save button to begin the compression.
The application starts compressing your Office 365 emails. This process will take some moments. Please wait.
Why Businesses Prefer Email Compression Over Deletion?
They choose compression because:
- All the email messages remain available
- No risk of losing any important email
- Save Office 365 storage cost
Conclusion
If your Office 365 mailbox is full and you do not want to delete emails, then the smartest way is to reduce the size of Office 365 emails. In the above content, we have explained the top ways to compress Office 365 emails. For large mailboxes, it is recommended to use professional software. It will help you to free up Office 365 email storage without deleting.
Common FAQs
Q: What takes up the most storage in Office 365 mailbox?
Large email attachments such as PDF documents, photos, ZIP files, audio, videos, and more consume most of the space. The sent items folder also uses significant space.
Q: Can I use 4n6 software to compress emails of any other cloud or desktop-based email service?
Yes, the tool successfully supports compressing email files, desktop email clients, email accounts, and email servers. With this app, you can easily:
etc.
Q: Is it safe to compress Office 365 emails to free up Office 365 email storage?
Yes, it is completely safe to reduce the size of Office 365 emails to free up space. It is only recommended to use a trusted method to compress Office 365 emails.
Q: Can I remove attachments from Office 365 emails?
Yes, you can remove all attachments from your Office 365 emails to save storage space.
Q: What is the best way to free up Office 365 email storage?
4n6 software is one of the most reliable, quick, and safest way to free up storage space in Office 365 account.
