How to Export OST to Excel Program Quickly?
When set up with Exchange, Office 365, or IMAP Server account, Microsoft Outlook stored the complete data such as email messages, contacts, and more in OST format. OST files are best for the offline access and are not supported in the latest version of Outlook. We have seen many users who need to open their OST files in Excel and search for the reliable software. In this blog, we are going to explain this topic in detail and provide the best solution to export OST to Excel.
Why Do Users Need to Export OST Files to Excel?
There are several reasons why users need to export OST in Excel software. Some of them include:
- For the analysis of data and reporting
- To backup data and record keeping
- For compliance and auditing
- For the migration or integration
- To selective data access
Like these, there are many reasons why users need to export OST files in Excel software. Take a look at some of the questions as well to understand the need.
- Hey, I have many OST files containing all the data and I need to import my OST in Excel. Looking for the method but unable to find it. Please help.
- Hello, how do I export multiple OST files into Excel program without Outlook application in bulk?
- Is there any way to import OST to Excel application on Windows 11 computer without losing any information?
How to Export OST to Excel Program?
There is no direct method available to import OST files to Excel. OST files are not designed to be opened or exported outside of the Microsoft Outlook app. But there are still methods available that can be used to export OST to Excel. Below, we will explain both manual and expert methods to accomplish this task.
Method 1: Manually Import OST Files into Excel
In order to manually export OST to Excel, you have to go through the different phases.
Step 1: Open Outlook with OST File
Please make sure that your OST file is connected with the same account your OST file belongs like Microsoft Exchange Server or Office 365.
Step 2: Export OST Files to PST (Optional but recommended)
- Go to the File menu, click the Open & Export, and choose Import/Export.
- Choose the option Export to a file and click the Next button.
- Choose the Outlook Data File (.pst) option and click the Next button.
- Select the required folder such as inbox, sent, or more and click the Export button.
- Choose the required output location to save the .pst file and click Finish.
This step will convert your OST file to a usable file format.
Step 3: Export Contents to Excel Program
- In your Outlook application, click File, Open & Export and choose Import/Export.
- Select the Export to a file and click Next button.
- Choose the Microsoft Excel or Comma Separated Values (CSV) and click the Next button.
- Choose the folder you need to export, location, and filename for the exported Excel or CSV file. Finally, click the Finish button.
Note: Microsoft Outlook version 2016 and later no longer support the direct Export option. Choose the CSV and open in Excel afterward.
This is how you can manually export OST in Excel software. Now, let’s look at another method to accomplish this task.
Method 2: Using Professional OST to Excel Software
Since there is no direct method available to export OST to Excel, but instead of the manual method which is longer and not as accurate, you can use the professional third-party software. One such application is the 4n6 OST converter. This is the most reliable, fast, and efficient app available to users. With this advanced software, it is possible to export multiple OST files in Excel supported file format (CSV). This amazing software has a very simple graphical user interface. You will not face any kind of problems while using the software.
Simple Step-by-Step Process
- Firstly, download OST to Excel software on your Windows computer and install it properly.
- Run the program on your system and click the Open button to begin the process.
- Now, select the option choose file from a folder and browse your Outlook OST file.
- This application will load your selected OST files on the left panel. Click the loaded files and preview your emails.
- Now, click the Export button and from the given drop-down list, choose the CSV file format.
- Check all or selected files loaded on the left panel and browse the location where you need to save exported file.
- Enable the required filters and click the Save button to begin the export process.
That’s it. The application starts exporting your OST files into Excel supported CSV file format. This conversion process will take some moments only. Please wait until you get the completion message.
After you get the exported files, you can either open them directly in your Excel software or import them.
Open CSV in Excel Directly
- Open the Excel program and go to File menu.
- Click the Open button and choose .csv file.
- Click the Open button.
Excel program will automatically split the data into columns based on the delimiter.
Use Import Feature to Import Files
- Open the blank workbook and go to the Data tab.
- Click the Get Data, From File, and choose Text/CSV.
- Select the required .csv file and Excel will show you a complete preview.
- Choose the correct delimiter and click Load or Transform Data if you want to edit in Power Query first.
Final Words
Nowadays, any kind of export process is not a huge task. When you need to perform any kind of conversion, you can find plenty of tools and methods on the internet. In our content today, we have covered the topic of how to export OST to Excel. Here, we have explained the two popular methods that can help you safely and accurately export OST files to Excel software without facing any kind of issues. You can choose the method according to your need.
Also, it is recommended to use professional software to export OST to Excel which is more accurate and secure. The recommended professional tool also comes with the freeware version that can help you test the operation and features without investing anything.
