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How to Export Gmail to Exchange Server?

Written By
Nick Rogers
Published On
January 17th, 2024
Reading Time
5 Minutes Reading

Want to export Gmail to Exchange? Read this article for complete solution.

Gmail and MS Exchange Server are both popular communication and collaboration services, but they have many differences. While Gmail is a fully hosted cloud based solution, Exchange Server is on-premise hybrid solution. Migration from Gmail to Exchange is completely driven by the corporate need and IT infrastructure, but it has certain advantages also.

Why Should You Migrate Gmail to Exchange?

  • While Gmail is cloud only service, Exchange Server can be used as a hybrid model that combines both premises own data center and cloud components like MS Office 365.
  • While Gmail only allows real time Doc editing and sharing through Google Workspace, Exchange Server allows to share calendar, tasks and integration with MS Teams.
  • In contrast to the Gmail, MS Exchange Server offers more customization options especially in on-premise environment.

In conclusion, it is clear that Exchange is more suitable for enterprise and IT infrastructure that needs more communication and collaboration features. Now, let’s get to our solution to migrate Gmail to Exchange Online.

How to Export Gmail to Exchange?

There are two basic steps to migrate Gmail to hosted Exchange. You must first convert your Gmail emails to an MS compatible file format. Secondly, you must import them to the Exchange server. Gmail backup software is the connecting link between both steps.

The software allows you to convert Gmail emails into PST file format which you can later import into Exchange Online manually. We will go through the detailed explanation to understand the process, please follow along.

Steps to Migrate from Gmail to Hosted Exchange Server

  • First, download the software from the button above. Then install and run it.
    download the software to export gmail to exchange
  • Now, click Open menu, and then select Add account from the list.
    click add account button
  • Enter your Gmail credentials and then click the Add.
    enter gmail credentials
  • The software will now connect to the account and will load all the mailboxes on the left panel.
    loaded gmail folders
  • Now, you need to click the Export button and select PST from the list of options.
    select saving option
  • Click the browse button and select the destination to save the output. Finally click the Save.
    click save to migrate gmail to hosted exchange

The conversion will only take a few moments, and once it is completed you will be notified. Next, you must import the converted files to the Exchange server using Exchange Shell Management. Please follow the steps to get the job done.

New-MailboxImportRequest -Mailbox <MailboxName> -FilePath <PathToPSTFile>
  • Please replace <MailboxName> with the target folder name and <PathToPSTFile> with the file path to the converted PST file. You also have to specify additional parameters such as -TargetRootFolder, -BadItemLimit, and -AcceptLargeDataLoss.

That’s it! This is how to export Gmail to Exchange which requires the use of sophisticated software. If you want to know more about the tool, you can continue reading.

Additional Benefits of the Gmail to Exchange Software 

  • You can export all your Gmail account data to Exchange Online without facing any trouble.
  • It allows you to migrate Gmail to Exchange with emails, attachments, images, and more.
  • Gmail to Exchange Server application has a very simple graphical user interface for the ease.
  • With this utility, one can safely export Gmail to Exchange Server with attachments.
  • Also, the application allows users to export selected Gmail folders to Exchange account.
  • You can easily preview your Gmail content, message headers, hex and Raw values of emails.
  • The software does not require the installation of supportive tool to perform the migration.
  • You can use the app on Windows 11, Windows 10, Windows 8.1, and other editions.
  • When you migrate Gmail to hosted Exchange, this incredible utility maintains all properties.

The Conclusion

Company needs and IT infrastructure are the driving forces to export Gmail to Exchange. The prerequisite to migrate Gmail to hosted Exchange is smart software. We have suggested such a smart software in the above content which allows you to follow some simple steps to get the job done.

Frequently Asked Questions

Question 1: How to export Gmail to Exchange?

  • Download, install and launch the software.
  • Add Gmail account into the software panel.
  • Select PST saving option and click save button.
  • Import converted files into Exchange Server.

Question 2: Can I import large Gmail emails into Exchange with Exchange Management Shell?

Yes. You may import large Gmail exported files into Exchange with Management Shell. However, there can be sometimes crashing issue.

Question 3: What is Exchange Management Shell?

The Exchange Management Shell (EMS) is a command-line management interface for MS Exchange Server. It allows administrators to perform various administrative tasks and settings through a command-line interface.

Question 4: Can I migrate Gmail to Exchange if I don’t have administrative level access?

No. You must have administrative-level access to the server to be able to migrate Gmail to hosted Exchange.