Top Methods to Compress PDF Documents File Size

We all know that PDF files are the most popular and used format for sharing and saving documents due to their consistency and format compatibility. But large PDF files are very difficult to handle, especially when you have to send them via email or save space on your device. We have seen several queries from users where they are facing issues with their large PDF files and need to compress PDF documents file size in bulk without losing quality or formatting. Therefore, we thought of capturing this query and providing users with the best solution to perform this task.

Reasons to Compress PDF Files

Before moving on to the solution, it is important to understand why it is important to compress the file size of PDF documents.

• Reduce Storage Space: If your PDF files are smaller, they will only take up a little space on your device. Therefore, you will not face space problems and can save a large amount of data.
• Fast Sharing: We all know that if the files are smaller, they will upload and download quickly and efficiently.
• Enhanced the Performance: If your device consumes smaller file sizes, your system will work very well. Therefore, you can easily improve the performance of your device by reducing the PDF file size.

Like these, there are many benefits you will get if you reduce the size of your PDF documents.

How to Compress PDF Documents File Size?

There are several ways to reduce PDF file size. In the content below, we will mention some popular ways along with their limitations. So, read them all first and decide which one suits your needs.

Method 1: Reduce PDF File Size Using Online Software

On the Internet, there are several online programs available that allow you to compress the size of a PDF file. This online software is easy to use and requires no installation.

• Simply visit any trusted online website.
• Upload your PDF files that you need to compress.
• Finally, download the compressed PDF file.

Limitations of Online Method

• Security and Confidentiality: We are not sure that the confidentiality of your files remains the same since you have to upload your files to their server.
• Batch Compress is Not Possible: You have to compress PDF documents file size one by one.

Basically, these are the most common limitations that you will face if you use online software.

Method 2: Using the Adobe Acrobat Pro

Adobe Acrobat is the powerful software for handling the PDF documents including compressing.

Steps to Compress PDF Files with Adobe Acrobat Pro

• Open your PDF files in the Adobe Acrobat Pro application.
• Click on the File option, choose Save as Other and Reduce PDF Size.
• Now, select the required version compatibility and click on the OK button.

That’s all. By following the steps above, you can easily reduce PDF documents.

Limitations of Manual Steps

• Require Supportive App: To compress PDF files manually, supporting programs are required.
• Bulk Compression is Not Possible: Using the manual method, it is not possible to compress PDF files in bulk.
• Time Consuming: Manually compressing the size of a PDF file is a time-consuming process.
• Quality Loss: If you manually reduce the file size of PDF documents, you may lose the quality of the files. When compressing files, the quality of some images or text may be compromised.

Method 3: Compress PDF File Size Using Professional Software

4n6 Document Compressor is the most reliable, secure and fastest application available for Windows users. This application is developed for all types of users and features a very simple graphical user interface. With this application, it is possible to compress the file size of PDF documents in bulk without facing any kind of problem. Also, you don’t need to follow so many steps to accomplish this task. First, watch the video to understand the working easily.

Step-by-Step Process

• Firstly, download the software on your Windows computer.
  
• Install the application, run it, and click the Open button to begin process.
  
• Now, from the given list, choose Documents and select PDF files option.
  
• Browse your PDF files or folders into the software panel.
  
• The application quickly load all the selected files on the left panel. Click the loaded file and preview your content.
• Now, go to the Export option and choose Compress.
  
• Choose the required location, enable the required filters, and click the Save button.
  

That’s it. The application starts compressing PDF documents file size. This compressing process will take only a few moments. Once it done, you will get the completion message.

Key Benefits of 4n6 Software

• Simple and Tested: This advanced software has a very simple user interface and is completely free of any type of risk.
• Batch Compression: With this software, you can easily compress multiple PDF documents file size in batch at the same time. This feature will save your time.
• Selective Compression: Using the powerful software, you can easily perform the selective PDF file compression as per the requirements.
• Maintains All Properties: While reducing the file size of PDF documents massively, the application maintains all the properties. You won’t lose any images, text or other properties.
• Choose Output Location: The app allows you to choose the output location where you need to save the output. This feature is very useful to easily access and manage output data.

Conclusion

In the above content, we covered the query on how to compress the file size of PDF documents. Here, we have explained all the reasons, benefits and popular methods to reduce the size of a PDF file. If you only have one or two files to compress, you can follow the manual or online steps. But for multiple files, it is recommended to use professional software.