Best Ways to Compress Gmail Email Size without Losing Data
We all know Gmail is one of the most popular cloud email service used by millions of users for their personal and professional work. But with time, we all notice that our Gmail account crowded with thousands of email attachments, and other data.
A large Gmail mailbox can easily slowdown the loading, make searching difficult, and much more. Luckily there are some ways to compress Gmail email in size which we are going to mention below.
Why Your Gmail Emails Grow in Size?
Before we talk about Gmail email compression, lets have a look at the reasons of size growing.
- Attachments: It is the most common reason of email size grow. Photos, Videos, Documents, and other files attached to Gmail email take a lot of space.
- Large Emails: Forwarded Gmail emails, newsletters, and promotional email messages often contain images that increases size.
- Old Emails: Emails accumulated over so many years can easily consume gigabytes of storage.
Compressing Gmail email can make your email account run faster, more organized, and it prevents storage issues.
Best Methods to Compress Gmail Email Size
Here are some ways to manage and reduce size of Gmail emails.
Method 1: Delete Unnecessary Emails with Large Attachments
- Run your Gmail account, go to search bar and type has:attachment larger:10M to filter emails longer than 10 MB.
- Review the emails and delete unwanted attachments or emails.
- Don’t forget to empty the Trash folder.
Limitation: It works for small number of emails and can be time-consuming if your mailbox is very large.
Method 2: Use Google Drive for Large Attachments
Instead of keeping large attachments in your Gmail account:
- Upload your files to Google Drive.
- Share a Drive Link in your emails instead of attaching files.
This method reduces the space Gmail uses while keeping the email attachments accessible.
Limitation: It is best for the files you can move to Drive but it doesn’t reduce the size of emails already in Gmail.
Method 3: Archive Old Gmail Emails
Archiving Gmail emails remove them from the mailbox without deleting them.
- Select the older emails and click Archive.
- Archive emails still exist in your Gmail account but do not clutter your mailbox.
Limitation: This method does not reduce Gmail storage but it improves organization.
Method 4: Compress Gmail Emails using 4n6 Software (Top and Recommended)
For those users looking for a fast and professional method, it is recommended to use 4n6 Email Compressor Software.
This software is designed to compress Gmail email size without deleting. It maintains all the formatting, content, and other properties while reducing size of Gmail emails.
Features of the Software
- Compress Gmail emails without losing formatting and data.
- Adjust compression level as per your requirements.
- Allows you to remove all attachments from emails at once.
- You can bulk compress Gmail email size without facing issue.
- Extract, save, and strip attachments from your Gmail account.
- Maintains all properties while reducing size of Gmail emails.
- No file size limitations imposed on Gmail Email Size Compressor.
- Supports all the latest and earlier versions of Windows OS.
- Supports inline image compression to further reduce Gmail mailbox size.
Easy Steps to Reduce Gmail Email Size
- Download 4n6 Gmail Email Size Compressor Software on Windows.
- Install and run the program and click the Open button to begin.
- From the given drop-down list, choose Email Accounts option.
- Choose Gmail accounts and click the Add Account option.
- Now, enter the login details of your Gmail account and click Add.
- The application loads your Gmail mailboxes on the left panel.
- Click the loaded mailboxes and preview your Gmail emails.
- Click the option Compress and Save and choose required saving.
- Choose the compression option as per your requirements.
- Enable the required filters and click the Save button to begin compression.
This software is highly effective for large Gmail mailboxes with thousands of emails, attachments, and other data. It safely and quickly reduces large Gmail email size without deleting and losing information.
FAQs: How to Compress Gmail Email Size
Q: Can I compress Gmail emails without losing attachments?
Yes, with the help of 4n6 software, is it possible to reduce Gmail email size without losing attachments.
Q: Does compressing Gmail emails delete my original content?
No, it will only compress size of Gmail emails. Your original content and formatting remains same.
Q: Is there any limit to how much Gmail email size be compressed?
It completely depend on the email content. Emails with large attachments and inline images can be reduced significantly.
Q: How often should I compress my Gmail emails?
It completely depends on the usage. Heavy Gmail users with large and many attachments consider compressing emails every few months.
Q: Can I use this software to compress other files?
Yes, the software supports to:
and more.
Conclusion
In the above content, we have covered the topic of how to compress Gmail email size without losing data. Here, we have provided the best ways to compress Gmail files. It is completely up to you which method you would like to choose to reduce the size of Gmail emails.
