How to Compress Excel Documents File Size in Easy Steps?
Summary: Want to know how to compress Excel documents? If yes, you will know it here. In this blog, we will address this query and try to provide all possible ways to compress Excel file size.
In today’s world of data analysis and management, Excel stands out as the most common and powerful tool. It is a very useful application to find out whether you are dealing with financial data, managing inventory etc. But most of the common problems faced by Excel file users are due to its large size. Large Excel documents can cause several problems such as slow opening, difficult to share and more. That’s why we thought to fix this problem and provide ways to reduce Excel file size.
Benefits of Compressing Excel Files
- Reduce the File Size: Compressing Excel files can reduce their size and help free up storage space.
- Quick Transfer: If your Excel file is small in size, it can be loaded and downloaded faster.
- Email Attachments: Many email services have attachment size limits. Compressing files can ensure that they can be sent without problems.
- Speed and Responsiveness: If you compress the Excel file size, they improve overall efficiency when working with large datasets.
Like these, if you compress Excel documents, you will get so many amazing benefits.
How to Compress Excel Documents?
There are several ways to reduce the size of an Excel file. Some of the most popular ways are as follows:
- Method 1: Remove the Unused Cells
- Method 2: Use the Efficient Formatting
- Method 3: Optimize the Images
- Method 4: Convert to Binary Format
- Method 5: Remove All Hidden Data
- Method 6: Use the External Links for Large Data Sets
- Method 7: Use the Excel Add-ins
These are the most common manual ways to compress the file size of Excel documents. But they all have several limitations and you may also lose some important data.
All the manual ways are fine if you only want to compress one or two files. But if you have large files to reduce, it is recommended to use a professional third-party software.
Professionally Reduce File Size of Excel Documents
4n6 Document Compressor is the most reliable, quick, and safest solution available for Windows users. With this software, it is possible to compress Excel documents file size in bulk without losing quality. The software comes up with very simple user interface and completely free from any type of risk. The application successfully supports reduce unlimited Excel file size without facing any type of issues.
One of the best things about this app, it comes with a free version. The free program allows you to test the entire software and work without investing anything.
Quick Steps to Compress Excel File Size on Windows
- Once the app is downloaded, install it properly, run it, and click the Open button to begin the procedure.
- From the give drop-down list, choose Excel Option.
- Choose the required Excel format and browse files or folders into the software panel.
- This software will quickly load all the selected files on the left panel. Click the loaded file and preview complete data.
- Now, click the Export button and choose Compress option.
- Choose the required location where you need to save output, enable the required filters, and click the Save button to begin the process.
The application starts reducing Excel file size. This compressing process will only take a few moments. Please wait until the process completes.
Benefits of Using 4n6 Software
The software offers so many striking and powerful features that make the utility the best and unique from other software.
- Compress Multiple Excel Files: With this application, it is possible to compress multiple Excel documents at once in batch. With this bulk compression feature, you can save your precious time.
- Selective Compression: If you need to compress selected Excel files, that is also possible with this software. The application allows you to check only the files that you need to compress.
- Preview Excel Documents: Before compressing Excel documents, you can view the contents of your Excel files.
- Choose Output Location: The application allows you to select the output location where you want to save the printout. This feature is very useful for easy access and management of output files.
- No File Size Limitations: With this software, you can reduce unlimited Excel file size without any limitations.
- Accurate Results: We assure you that this amazing software will give you 100% accurate results. You won’t lose the quality of your files by reducing the size.
Like these, the software offers many other benefits that will help you achieve the desired results. So, download the software for free now and test it.
Final Words
In the content above, we have saved a query about compressing Excel documents. Here we have provided all the possible methods to reduce the size of Excel files. Whether you want to speed up download time, make sharing easy, or free up space, compressing the size of an Excel file will help you a lot.
