How to Permanently Delete Emails from Exchange Server Account?
Hey, are you looking for the way to permanently delete emails from Exchange Server? Unable to find the right solution to get this task done?
No worries…
In this article, we are going to provide you the most reliable and effective methods to delete all emails from your Exchange Server account.
Here, we will also explain everything about this topic in detail. So, keep reading this informative post and get this task done effortlessly.
Overview of Microsoft Exchange Email Management
Exchange Server is the most popular email and calendar server used by large companies to manage and manage internal and external communications. It provides centralized email storage that helps users access emails from any device from any location.
Over time, this email data becomes overwhelming due to regular work and becomes difficult to manage and users start facing issues like storage full.
Although deleting Exchange Server mailbox emails can remove them from the mailbox view but the emails often remain on the server. Sometimes it occupies valuable space or poses safety risks. Therefore, it is important to know how to permanently delete emails from Microsoft Exchange.
Common Reasons to Permanently Delete Emails from Exchange Server
- Privacy and Security Concerns: Sensitive and confidential information may be stored in your emails. If you delete all those emails, you can be sure that they cannot be accessed by a third party in the future.
- Freeing Up the Storage Space: Over time, your inboxes become clogged with a large number of old and useless emails. They take up valuable space. Deleting all those emails will help free up space for other important emails.
- Reduce the Data Retention Risks: When you keep old emails for longer can increase the chances of sharing the outdated or wrong information by mistake. Deleting these emails from Exchange Server can help in avoiding the legal problems.
Or maybe you want to delete the complete data of your Exchange Server account to make it as a new account for whatever professional and personal reasons.
We have seen users asking for a solution to permanently delete all emails from the Exchange Server account on various forum sites.
Have a look at some common queries:
- How can I permanently delete all emails from my Exchange Server account for a new start?
- What is the best way to wipe all emails and other data from Exchange Server account?
- Is there any way to bulk delete multiple emails from Microsoft Exchange at once?
- What steps do I follow to delete all mails from Exchange Server and reset it?
How to Delete Emails from Microsoft Exchange Server Permanently?
You can use multiple ways to delete mails from Exchange Server account. Below are the most common methods to do so:
Method 1: Deleting Emails from Outlook (Client Side)
Outlook email client used for accessing Exchange Server emails and allows you to set the manual or automatic deletion.
Steps to Follow
- Step 1: Open your Outlook application and select emails you need to delete.
- Step 2: Right click and choose Delete or press the Delete key on your keyboard.
- Step 3: When you delete your emails, they will move to Delete Items folder. In order to permanently delete them, empty the Delete Items folder.
Method 2: Using Exchange Admin Center (Admin-Side)
Admins can permanently delete all mails from server using Exchange Admin Center (EAC).
Steps to Use
- Step 1: Open the Exchange Admin Center.
- Step 2: Navigate to the Recipients and select Mailboxes.
- Step 3: Under the Mailbox features, enable the Retention Tags or setup Mailbox Retention Policy that delete emails after a certain period of time.
- Step 4: You can also use the Search-Mailbox cmdlet in PowerShell in order to search and permanently delete emails across multiple mailboxes.
Method 3: Using PowerShell
For bulk deleting emails from Exchange Server, PowerShell is the best tool for Admins.
Step-by-Step Process
- Step 1: Connect your Exchange Server via PowerShell.
- Step 2: Use Search-Mailbox cmdlet to search for email messages by subject, date, or more.
- Step 3: In order to delete emails, you can use the following command:
Search-Mailbox -Identity “UserMailbox” -DeleteContent -SearchQuery “Subject:Sensitive”
This command will permanently delete all emails matching the specified criteria.
Method 4: Delete All Emails from Exchange Using Third-Party Software
If you don’t want to go with the above methods and want a simple and powerful way, then we recommend using 4n6 MailRaser. It is a very advanced and easy-to-use application that can delete all emails from Exchange Server at once without facing any kind of issues. To delete all emails from Exchange Server, you just need to follow the simple steps below.
Simple Steps to Permanently Delete Exchange Emails
- Step 1: Download, install, and run the software on your computer.
- Step 2: Click the Open button and choose Add Account option.
- Step 3: Here, enter the login details of your Exchange Server account.
- Step 4: After entering login details, click the Add button.
- Step 5: The application starts analyzing and loading data from your Exchange account.
- Step 6: Now, click the Actions button and select Delete Mails option.
- Step 7: Select the folder from which you need to delete all emails.
- Step 8: Choose the option Delete All Mails or select Advanced Setting to apply filters.
- Step 9: Click the Delete button to begin deleting emails from Exchange Server account. The deletion process will take some moments only.
Check Out Our FAQs
Q1: Can I recover permanently deleted emails from my Exchange Server?
No, once all emails are gone permanently, they cannot be recovered.
Q2: What to do before deleting all emails from Exchange?
We recommend creating a backup of important emails. Because we know that any situation or need can come at any time. So, we will have the backup to get these emails when the need arises.
Q3: Is it possible to delete only those emails from Exchange Server that have attachments?
Yes, the recommended 4n6 software allows you to delete only those emails that have attachments. For this, you need to check the Advanced Setting option, choose Delete all emails containing attachments, and click Delete. This will only delete those emails that have attachments.
Q4: Is it possible to delete Exchange Server emails from a certain period of time?
Yes, our amazing software allows you to delete Exchange emails from a particular date-range.
Q5: Is it possible to delete Exchange emails from a particular sender using 4n6 software?
Yes, with this app, you can delete emails from a particular sender easily.
Conclusion
Permanently deleting emails from Exchange Server is very important sometimes to maintain confidentiality, and for other things. In today’s blog, we have explained this topic in detail. We have provided the top 4 methods to delete all emails from Exchange Server account. If you are a person who has very good technical knowledge, you can use manual methods. But for easy, safe, and accurate results, we recommend using the professional third-party app.