How to Import CSV Contacts to Outlook Account Easily?
Note: In this article, learn how to import CSV contacts to Outlook account in easy steps.
In today’s era, organizing and managing your contacts effectively is a very important task, especially for business people who rely on email communication. We all know that MS Outlook is a popular and widely used email service that offers various advanced features and functionality. If you have a CSV contact list that you need to import into your MS Outlook application, this blog is really helpful. Here we will explain how to import contacts from CSV file to Outlook.
Top 5 Reasons Import Contacts to Outlook from CSV File?
- Migrating Contacts: When users switch from one email application to another, such as Outlook, it is important to retain important emails and contact information.
- Data Consolidation: Many users manage their contact files as multiple CSV files. Importing these CSV files into Outlook can help you consolidate all your contacts in one place.
- Integration: Too many users are saving their contacts on other platforms or applications that are not compatible with MS Outlook. Converting these contacts to CSV file format allows for easy integration with the Outlook application.
- Backup and Recovery: Keeping a copy of your important contacts always provides a addition layer of securing your emails.
- Bulk Import: CSV files allow users to import large number of contacts at the same time to save the time and efforts.
How to Import CSV Contacts to Outlook?
You can import contacts from CSV to Outlook using various methods such as manual procedures and expert solutions. Below we provide both methods to import CSV contacts into your Outlook account. To get accurate and safe results, read the information and follow the procedures correctly.
Prepare Your CSV File Before Import Process
We recommend that you prepare a CSV file before adding important CSV contacts to your Outlook account. Make sure your CSV file is formatted correctly. By default, your CSV file for contacts should have the following columns:
- First Name
- Last Name
- Email Address
- Phone Number
- Address
Manually Import Contacts from CSV File to Outlook
- Open your MS Outlook application on your computer.
- Now, from the top-left-corner, click the File menu.
- Now, select the Open & Export and click Import/Export.
- Here, please choose import from another program or file option and click Next.
- Select the Comma Separated Values and click the Next button.
- Now, click the Browse option and select the location where your CSV files are available.
- Select the folder where you need to save your CSV contacts. If you want your contacts into default contacts folder, choose Contacts and click Next.
- Outlook will try to MAP all the fields.
- Once all fields are mapped, click the Finish button.
- When the process is complete, you will see a message indicating that the import was successful.
- Finally, check the selected folder to see all imported contacts.
Limitations of the Manual Process
Manually importing contacts from CSV file to Outlook has many limitations:
- Limited Data Mapping: Doing this manually gives you limited control over how data is mapped to Microsoft Outlook fields. This may cause incorrect results.
- No Duplicate Handling: The Outlook application does not automatically handle duplicate entries when importing CSV files. This may result in duplicate contacts in your Outlook address book.
- Limited File Size: There may be limits to the size of CSV contact files that can be imported into Outlook.
- Data Formatting Issues: If your CSV file contains special characters, date formats, and other data, it will not match the Outlook expected format.
To overcome all the above limitations, it is recommended to use a professional solution like 4n6 CSV Converter Software, which provides more reliable and accurate functionality to import CSV contacts to Outlook application. With this software, you have to go through two different steps to accomplish this task in a correct and safe manner. The software allows you to import unlimited CSV files into Outlook account in batch or selectively along with all the attached information.
Process to Import CSV Contacts File to Outlook 4n6 Professional Tool
Steps to Convert CSV File to PST format
- Download the software on your Windows computer and click the Open button.
- Now, from the given options, browse your CSV contacts file or folders as per your need.
- The application will quickly load them on the left panel. Click on the loaded files and preview CSV contact details.
- Now go to the Export button and select Outlook supported PST format from the provided saving options.
- Select the output location where you need to get the resulting output and click the Save button.
That’s it. Once you receive all converted files, import them into your Outlook application.
Steps to Import PST Files into the Outlook Account
- Run your MS Outlook application and go to the File Menu.
- Select the Open & Export option and choose Import/Export.
- Now import from another program or file and click on Next button.
- Select the Outlook data file (.pst) and click the Next button.
- Now, browse the PST file on your computer and click on the Import button.
- Once the import process is complete, check the resulting file.
That’s it. This is how you can safely and accurately import CSV contacts into your Outlook account.
The Conclusion
Above we have captured how to import CSV contacts into Outlook. Here we have described both manual and professional ways to do this. We also explained why it is important to import contacts from CSV to your Outlook account. So, if you are one of those who have to do such a task, then use our solution to complete this task.
