Best Ways to Export Mac Mail to PST Format with Safety

Written By

Nick Rogers

Published On

January 8th, 2026

Reading Time

6 Minutes Reading

This blog is a one-stop guide to learn how to export Apple Mail to PST format easily. Apple Mail is a default email application for Mac Machines and Mac users sometimes need to manage their email data and some of them want to access their Mac Mail data into Outlook. Let’s learn the best techniques to convert Apple Mail to Outlook PST.

Exporting Apple Mail to PST is one of the most common requirements for Mac users to access their macOS mail into Microsoft Outlook. Apple Mail is widely used because of its stability, seamless integration and clean interface with the Apple ecosystem.

Despite these advantages, Apple Mail lacks compatibility with Outlook, which creates challenges when emails need to be accessed on Windows systems or shared to the environment where PST is considered as a standard format.

Since Apple Mail does not natively support PST files, users need a powerful, safe and reliable Apple Mail to PST Converter to complete the process. In this blog, we are going to discuss manual as well as professional techniques for this process so that users can access their Mac Mail data in PST format without compromising their requirements.

Manual Method to Export Apple Mail to Outlook PST

Users can convert Mac Mail to Outlook PST through Gmail. In this method Gmail works as a mediator. Gmail is a free, web-based email service that can connect with Apple Mail as well as Outlook while maintaining the data security. We have three phases in this method, you just need to stay attentive throughout the explanation for accurate results.

Phase 1: Configure Gmail Account in Apple Mail

1. Open Mac Mail on your system.
2. click on the “Mail” icon and “Add Account” button.
3. Now, choose “Google” as an option and click on “Continue“.
4. Fill in the Login details and click on the “Next” button.
5. Now, grant all the required permission to proceed.
6. Select all the data that you want to migrate.
7. Lastly, click on the “Done” button.

Once the account is configured, you need to create a new folder in your Gmail account and then drag and drop all the emails from Apple Mail to Gmail Account.

Phase 2: Configure Same Account in Outlook

1. Firstly, “Open Outlook“.
2. Now, click on “File” and then click on “Add Account”.
3. Now, provide “Gmail account details” and click on “Connect” button.
4. A “Google sign-in window” will now appear, “login” with your Gmail account.
5. In the Google permission window, click on “Allow” button.
6. At last, click on “Done” and your Gmail account will be synced.

Phase 3: Export Emails as PST Format

1. Before proceeding, “restart your Outlook” Account.
2. Now, click on the “File” option.
3. Click on the “Open & Export” option, then click on the “Import/Export” button.
   
4. Now, click on the “Export to a File” option and then click on “Next” button.
   
5. Select your Outlook data by clicking on “Outlook Data File (.pst)” and then click on “Next” button.
   
6. Now, choose a “folder that has Apple Mail” data and click on “Next” button.
   
7. At last, choose the “location” to save your output data and click on the “Finish” button to export Apple Mail to Outlook.
   

Why Manual Method is Unsuitable for Professional Use?

• This method requires a properly configured Gmail account as a bridge.
• It has a high risk of email and data loss while users are syncing data.
• It does not guarantee the accuracy of getting preferred results.
• The process is way more complex and will consume time & effort.
• Unsuitable method for selective requirements and large mailboxes.

Steps to Use this Professional Solution

1. Initially, Download this solution on your system.
   
2. Now, click on the Open button from the tab menu.
   
3. Now choose, Email Data File then click on MBOX Files and then Choose Files or Choose Folders.
   
4. Once your MBOX files are added into the interface, preview them carefully.
   
5. Now, click on Export option and choose PST file format.
   
6. Choose a destination path to save your output data safely.
   
7. Click on Save button to start the process smoothly.
   
8. Once the process is completed, you will be notified.
   

Features of this Professional Solution

• Offers bulk conversion support with safety & security.
• Allows users to extract attachments from MBOX files safely.
• Allows you to convert MBOX to PDF, PST, CSV, HTML etc.
• Standalone solution to complete the entire process all by itself.
• Maintains data’s originality and hierarchy efficiently.
• Recommended by industry experts for better conversion.

Final Notes

In this blog, we discussed the best ways to export Apple Mail to PST while preserving the entire data. We have described the two ways manual as well as professional technique to convert Mac mail to outlook PST. However, You can choose any of the ways as per your requirements. If you still have any doubts or confusion you can directly get in touch with our Technical support team anytime. Our team is 24*7 available to assist you.