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Best Way to Export Office 365 Emails to PDF Document in Easy Steps

Nick Rogers ~ Modified: 17-10-2022 ~ Office 365 ~ 5 Minutes Reading

Summary: This guide is all about how to export Office 365 emails to PDF documents in easy steps.

Currently, we are trying to address any questions about Office 365 (now Microsoft 365) accounts. During research, we discovered a number of requests in which customers needed to export Office 365 account data to another platform. How to get Office 365 in PDF format is an issue faced by several customers. Firstly, please review the following inquiry.

“I have been using my Office 365 account to manage my business emails for far too long. These emails contain really important information. I do not want to loose anything valuable. I have no technical experience. A friend advised that I save copies of crucial emails in local format. He advised downloading emails as PDFs so that you do not lose any in the event of a disaster. So, could someone kindly propose a trustworthy and effective approach to accomplish this task?”

You may also relate your problem to the preceding query. Also, there are several other reasons when users need to perform this task.

Why Users Need to Download Microsoft 365 Emails to PDF Document Format?

Office 365 is an email service hosted in the cloud. It has several advantages, but also disadvantages.

  • Users don’t know where their data is stored in the cloud, so they can’t control it. So, if you have some problems, you can’t fix them right away because you have to call Microsoft support.
  • Viruses, Trojan Horses, Ransomware, and other types of malware pose a serious threat to users’ accounts, making their critical data vulnerable. If they don’t convert their emails into PDFs, they’ll run into problems.
  • In addition, in order to access the data that you have saved in the cloud, you will need to have an active internet connection.

So, without further ado, let’s attempt to resolve this question utilizing the best program.

How to Export Office 365 Emails to PDF Format?

It is possible to download data from Office 365 to PDF using the manual process, although experts do not recommend using this option. The manual approach is not only difficult but also time-consuming due to its extensive length. Therefore, if you find that you need to apply that solution, we respectfully ask that you seek the assistance of a technical specialist. Additionally, there is no assurance that the outcome will be correct.

In order to resolve this task in a very fruitful manner, our team developed 4n6 Office 365 Backup Application. Using this app, you can download unlimited emails from Office 365 account to PDF document without facing hassle. Also, it has the ability to export multiple Office 365 mailboxes to PDF format at once. There is no limitations imposed on the app.

Users with technical expertise and those without such expertise are able to run this solution without encountering any difficulties. Now, let’s move on to the phases of the application’s process that really function.

Working Steps of Office 365 to PDF Converter Software

First of all, download Office 365 to PDF Converter application on your Computer.


Once the app is installed, run it and kindly click on Open tab.

click open to export office 365 emails to pdf

When you click open, a drop down menu will appears, please choose Add Account option.

click on add account

Now, you just have to enter the correct login credentials of your Microsoft 365 account and click on Add.

enter the credentials of office 365

Once you click add, it will load your folders on the left panel.

loaded folders

Now, you can check the detailed preview of your Office 365 account data.

preview of office 365 data

Next, click on Export tab and choose PDF as the file saving option.

choose pdf option

Now, check folders, choose the required destination path, enable the required filters and click on Save button to begin the process.

saving process

You can see on the screen, that the software starts downloading Office 365 emails to PDF format. In some seconds, you will get the complete message.

Why Choose This Professional Software?

The program has a number of advanced capabilities that make it possible to quickly get answers to any questions users may have regarding Office 365.

  • This amazing utility supports to export Office 365 emails to PDF as well as PST, MBOX, Gmail, G Suite, Zoho Mail, Thunderbird, and other savings.
  • Using this app, you can export multiple Microsoft 365 accounts data to PDF at the same time.
  • Also, the application allows users to download Office 365 emails along with attachments.
  • With this software, one can also export Microsoft emails to PDF including all the header information.
  • Also, the app allows users to export selected Microsoft 365 mailboxes as PDF as per the need.
  • This software also enables users to select the location where they want to save PDF document files.
  • You can use this program on your Windows 11, 10, 8.1, and all the earlier editions.
  • Also, there is no need to install supportive app to export Office 365 emails to PDF format.
  • You can easily get the complete preview of Office 365 emails, attachments, headers and other information.

Time to Wrap Up the Post

Nowadays, it is very important to keep a copy of your important emails all the time. In the above content, we have explained “how to export Office 365 emails to PDF”. Using the above solution, one can safely download Office 365 emails, headers, and other information as PDF format.

Also, it is suggested to take a trial of the application first. The freeware helps you to test the working and features before investing anything.